| Name | ID | Base | Vehicle | KM/L | Card | Actions |
|---|
| Vehicle | Assigned To | Rated KM/L | Year | Plate | Last Service | Next Service |
|---|---|---|---|---|---|---|
| Toyota Probox 1.5L | Courtney M. | 12 | 2019 | JA 1234 | Apr 10 | Jul 10 |
| Toyota Succeed 1.5L | Damian P. | 11 | 2018 | JA 5678 | Feb 20 | OVERDUE |
| Toyota Vitz 1.3L | Shanice R. | 14 | 2020 | JA 9012 | Mar 15 | Jun 15 |
| Toyota Probox 1.5L | Karen W. | 12 | 2017 | JA 3456 | Jan 8 | Due May |
| Toyota Succeed 1.5L | Trevor B. | 11 | 2019 | JA 7890 | Mar 30 | Jun 30 |
Effective: [Date TBD]
1. Coverage: Only work-related travel is covered by company gas cards. Personal travel (weekends, evenings, holidays) is the employee's responsibility.
2. Weekly Plans: Each rep must email their weekly route plan by Monday 8:00 AM to the shared inbox. The system will auto-reply with their fuel allocation for the week.
3. Allocation: Fuel allocation = (planned km ÷ vehicle km/L × fuel price) + buffer %. The buffer starts at 25% and will be adjusted based on actual data.
4. Overages: Spend exceeding the allocation without a filed route change will be flagged. Persistent overages (>150%) will be reviewed and may be deducted from compensation.
5. Schedule Changes: If your route changes mid-week, reply to the allocation email with the update. The system will recalculate.
6. Weekend/Holiday Use: Gas card usage on non-working days is considered personal use and will be flagged automatically.
7. Incentive: Reps who consistently come in under allocation may receive a portion of the savings as a bonus (details TBD).